EVENT MANAGEMENT SERVICES
Secretariat
The secretariat service is, surely, the key to a successful event. Our team guarantees a professional support.
Guests
All the necessary communication related to guests participation (from invitations, travel, accommodation, meals to thank you letters and certificates)
Sponsors
All the necessary communication related to sponsors, before and during the event - gathering, negotiation and venue logistic
Social Program
Support on program and/or venue selection, promotion, registrations and on site management
Check-in
Provided by a minimum of two people; includes accreditation and printing of badges on-spot
Communication
National and international communication with the aim of extend the reach of the event and the number of participants
Book of Abstracts
All accepted abstracts, by theme and/or presentation type
Logistic
All the logistical and organisational aspects related to the event
Surveys
Survey templates for attendees assessment of the success of the event
Audiovisual
Professional technical sound and video services and/or support for in-person presentations
Consultancy
Each event is unique and brings us a new challenge. Our team helps with the decision-making process
Financial Management
Financial Integration for suppliers management and/or purchases
ONLINE FEATURES
Event Registration
Registrations by categories, values per category and per phase dates
Extra Activities Registration
Social events, workshops, and other. Cost by activity with different variants
Payments
Payment by debit or credit card (PCI standards)
Invoices
Several solutions for registration invoicing
Registration Reports
By category, attendance type, registration status and/or other
Abstract Submission
Individual abstracts submission in the event platform where authors can manage their abstracts
Proposal Submission
Panels or any other kind of presentation that involves the association of more that one abstract
Abstract Review
Simple and intuitive online process, based on evaluation parameters associated with scores
Proposal Review
Integrated assessment of the abstracts that together constitutes one proposal
Abstract Presentation Files
Presentations files submission of oral communications, posters and/or other
Final Text Submission
Final paper file submission for any kind of publication
Abstract Reports
By theme, presentation type, registration status and/or attendance type
Event Check-in
Accreditation that allows access to the event and certificate issuing
Activities Checkpoint
Access control to online and/or in-person activities
Certificates
For participants, authors, activity members and/or event members
Website
Simple template created and designed to ensure an organized and user-friendly presentation of information
Dynamic Schedule
Detailed schedule updated in an automatic and dynamic way
"My Schedule"
Easy way to find your sessions
Speakers Detail
Photo, short bio, CV and social links
Activities Detail
Day, time, place, members, talk titles and/or short description
Virtual Sessions
Access control is automatic, based on the status of registrations and payments
Poster Exhibition
Virtual room that showcases poster and video and/or audio presentation files, where attendees can leave comments and questions
Sponsors Exhibition
Virtual stand that showcases images, flyers, and/or promotional video and also a private meeting room
Email Broadcasts
Regular communication with participants about important event information and/or norms
ADDITIONAL SERVICES
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We can make available a team of experienced translators
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Can be hired according to the needs of the event.
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Catering services are outsourced and selected for their quality of service.
